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Temporary Assignment to an HQ Satellite Office

Summary

This checklist summarizes the steps required for the temporary assignment of internationally recruited staff (IRS) to HQ Satellite offices such as Basel, Berlin, Brussels, Frankfurt, Geneva, London, Luxembourg city, Marseille, Paris, Rome, Tokyo, Vienna, and New York.

Step

Action

 

Action by Manager

01

Initiate the planned location change in  for the selected staff member.

 

Action by HR

02

Verify that the assignment is under the satellite office.

03

Request supplemental information from HR business partner (HRBP), if required.

 

Action by HRBP

04

Send the requested information to HR Operations.

 

Action by HR

05

Send an email to the staff member with a summary of benefits.

 

Action by Staff

06

Send an email to HR Operations with the elected benefits options.

 

Action by HR

07

Issue a memo to the staff member for temporary assignment to the satellite office.

Note:

The memo will contain instructions on how it should be filled and submitted.

 

Action by Staff

08

Sign and return the memo to HR Operations.

 

Action by HR

09

Authorize relocation benefits.

 

Action by Staff

10

Initiate ¡®Arrival in Duty Station¡¯ in .

 

Action by HR

11

Process the request.